ESS Vendor Relations

Why Donate to ESS

The European Studies Section (ESS) represents librarians and others who specialize or are otherwise professionally involved in the acquisition, organization, and use of information sources originating in or related to European countries. Getting involved with ESS through participation or donation allows a vendor to interact face to face and online with the people who manage European Studies collections across the US and Canada.

Donate to ESS

ESS regularly seeks financial assistance for the following activities. We sincerely appreciate your assistance and support. Your contribution is vital to the health and well-being of intellectual exchange and research between Europe and the United States. By supporting any of these activities, you contribute to the collegial exchange between librarians, publishers and information vendors in Europe and the United States.
Thank you for your support.

Donation Form

Approximate Annual Expenses

Cruise / Social Event at ALA Annual Conference $7,000-9,000
ESS Program at ALA Annual Conference: speakers and equipment $2,500-3,000
Audiovisual equipment for ESS Discussion Groups $500
Total Annually estimated $10,000-12,500


ESS wishes to express its gratitude to the following sponsors for their generous support in recent years (in alphabetical order):

  • Adam Matthew Digital/Sage
  • Amalivre
  • Brepols Publishers
  • Brill
  • Casalini Libri
  • De Gruyter
  • East View
  • Erasmus Booksellers
  • Gale/Cengage
  • Harrassowitz
  • Haworth Press
  • Iberoamericana Vervuert
  • OpenEdition
  • ProQuest
  • Puvill Libros
  • Taylor & Francis

Vendor Relations Committee Charge

The ESS Vendor Relations Committee

  • conducts or coordinates annual as well as special fundraising campaigns to support ESS activities
  • helps with budget and fundraising for special events (e.g. international conferences)
  • serves as primary liaison to sponsors for fundraising purposes
  • works closely with ACRL and the ESS Executive Committee regarding finances

Major Responsibilities

  • projects financial needs for regular activities (e.g. Program, Social Event at Summer ALA) in collaboration with ESS committee chairs. Projections are prepared by September 1 for the rest of the fiscal year and for the next fiscal year
  • projects financial needs for special events (e.g., an international conference)
  • establishes fundraising targets based on projected needs
  • requests donations from sponsors and acknowledges donations received with letters and public mention of the donor’s generosity
  • keeps records of sponsors and potential sponsors
  • maintains an ESS Fundraising Web page
  • maintains sponsor contact information
  • coordinates the receipt and deposit of donations between sponsors and ACRL
  • keeps records of monetary transactions (donations, expenditures, balances)
  • reports the organization’s financial status to Executive Committee at ALA Midwinter and Annual Conferences (including requests, donations, expenditures and balances)
  • reports the organization’s financial status to the Fall and Spring WESS Newsletter

Committee Members

(If you would like to join us, please contact the committee chair)

  • Michelle Urberg (co-chair 2018-2019)
  • Katie Gibson (co-chair, 2018-2019)
  • Agnes Widder (2018-2019)
  • Barbara Maratos (2018-2019)

Reports to

  • ESS Executive Committee
  • ESS Chair

Who to contact

  • To make a donation: any committee member
  • ACRL liaison: Megan Griffin
  • Projected Needs Statement: Katie Gibson or Michelle Urberg
  • Financial Status Report (income, expenditures, balances): Katie Gibson or Michelle Urberg
  • Records of Donations: Katie Gibson or Michelle Urberg
  • Donor Contact Information: any committee member
  • Vendor Relations Committee Website: Katie Gibson or Michelle Urberg


ESS chair submits budget estimates to ACRL

September, October
Fundraising committee begins projecting financial needs and sets targets

ACRL sends Section Budget Memo for Fiscal Year to ESS chair.
Allocations from ACRL established for: Basic Services, based on membership, Program, and Labels

December, January
Membership Committee Chair submits Special Events Request Form to ACRL for Cruise / Social Event at ALA Annual with budget estimates

January-June, and throughout the year
Fundraising Committee Members request donations

Cruise / Social Event tickets for sale

Cruise / Social Event expenses paid

Speaker expenses paid for ALA Annual

ACRL fiscal year: September 30th